The Governing documents of the Green Party of Manitoba currently include the Constitution and the Bylaws. These documents lay out the rules and procedures by which every aspect of our party is operated, and which are binding on all members and units of the party.
Members are encouraged to carefully read our Governing Documents such that you may familiarise yourself with the ways in which our party is run.
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Constitution of the Green Party of Manitoba
(As adopted November 11, 1998 and revised on November 20, 2010, November 26, 2017, November 30, 2019, and November 28, 2020.)
Constitution of the Party
1. An association called “The Green Party of Manitoba” is hereby constituted. The association is referred to herein as “the Party” and its members as “(the) Manitoba Greens”. This Constitution prescribes the rights and responsibilities and governs the activities of the Party, its officers, its defined units, and its members.
Object of the Party
2. The Object of the Party shall be to encourage the development of a sustainable and ecologically sound society as envisioned by the Common Values of the Manitoba Greens. The Party may undertake any activities which promote the attainment of this Objective. A main objective of the Party shall be to promote Green policies and values through participation in the electoral process.
Common Values of the Manitoba Greens
3. Manitoba Greens believe:
- Interdependence of society, economy, and environment
(1) Society, the economy and the environment are fundamentally and inextricably interdependent. Policies addressing one can only be effective if they address all three spheres at the same time. In an ecological society, policies are sustainable, which means they are capable of being maintained indefinitely into the future.
(2) Our society is sustainable only if it is democratic, egalitarian, compassionate, cooperative, and peaceful, both within itself and in relation to other societies. In a sustainable society, people are secure in regard to their health care and personal safety. Social development in a sustainable society respects and values diversity within society, including physical, ethnic, sexual, cultural, political, and religious.
(3) Our economy is sustainable only if it is able to maintain full employment without harming the environment. Jobs in a sustainable economy are sufficiently productive to meet society’s needs and are meaningful enough to satisfy its members’ human needs. People are not exploited or economically insecure in a sustainable economy. Small economic enterprises dominate a sustainable economy. Such an economy serves the people and
not vice versa.
(4) Our environment is sustainable only if human activity does not harm natural ecosystems. The environment of this finite planet cannot sustain infinite material growth nor absorb infinite pollution. In a sustainable environment, society lives in harmony with nature, is guided by ecological insights, limits its consumption, and acknowledges its finiteness.
(5) In an ecological society, democracy is grassroots and local. People are empowered to participate directly in society’s political institutions rather than only through elected representatives. They participate in economic decisions directly as owners of local businesses and farms, as tradespeople and professionals, and as members of cooperatives, credit unions and trade unions. They participate in environmental policy directly through local community responsibility for natural resources. In all three spheres, local grassroots control ensures institutions stay truly democratic.
Manitoba Greens also support in principle the values expressed in the Global Greens Charter, the Ten Principles for a Sustainable Society, and Fritjof Capra’s Ecological Principles, as appended to this Constitution.
The Common Values of Manitoba Greens, the Global Greens Charter, the Ten Principles for a Sustainable Society, and Capra`s Ecological Principles will all be used as guidelines in developing policies and electoral platforms.
Rules and Procedures
4. the following rules of procedure shall apply:
These are the procedures for use at Green Party of Manitoba meetings (conventions, annual general meetings, council meetings, committee meetings, workshops, etc.).
(a) Green Party of Manitoba: Also referred to as the GPM in this document.
(b) Chair: Also known as the facilitator or moderator, leads meetings and recognizes the speakers. See also Section (5) FACILITATION.
(c) Co-chair: Appointed (as needed) to assist the chair and maintain the speaker’s list or substitute for the chair if the chair needs to step down temporarily. See also Section (5) FACILITATION and Section (6) SPEAKERS’ LIST.
(d) Recorder: When the GPM Secretary is not present, the recorder records the minutes of any GPM meeting. See also Section (9) MINUTES.
(e) Timekeeper: A person who keeps track of the time spent on each area of discussion so that the meeting may meet its time commitments. See also Section (10) TIMEKEEPING.
(f) Voting card(s): At a Convention, Annual General Meeting or other large gathering a set of coloured voting cards, may be used to indicate voting members’ votes: a green card indicates that the motion is understood and agreed to; a yellow card indicates that more clarification or information is needed before the motion can be agreed to or rejected; a red card indicates that the motion is understood and objected to; a blue card indicates a request for a point of order; a black card indicates abstention.
(g) Session: Different parts of the same meeting as determined by the agenda.
(h) Concurrent Session: Agenda time where more than one sub-meeting, workshop, presentation, or combination thereof, is simultaneously taking place, at different locations.
(i) Plenary: The meeting of the whole group with no other concurrent sessions of the group taking place.
(j) Point of Order: A way of signaling for clarification, language translation, procedural suggestion, or additional information. See also Section (6) POINTS OF ORDER.
(k) Poll: A way to determine how a motion is being received by those present by holding a trial, non-binding vote.
(l) Motion: A proposed course of action, documented by the recorder, for the consideration of all present.
(m) Amendment (or Friendly Amendment): A modification or addition to the motion proposed by a member at the meeting. The main motion’s speakers’ list may be suspended and a separate speakers’ list may start in order to moderate discussion on the amendment.
(n) Deciding Vote: The acceptance or rejection of a motion, by the voting members present, either by show of hands (at smaller meetings) or by voting cards (at Conventions or other larger meetings). See Section (3) PROCEDURE.
(a) Presentation: The chair will present or ask for the presentation of a motion, resolution, proposal, or issue to be considered.
(b) Silence: The chair will then ask for a moment of silence during which everyone will be asked to note any questions they have concerning the resolution, proposal, or issue just presented.
(c) Questions and Clarifications: To facilitate efficiency and group understanding, the chair will ask if anyone requires clarification concerning the motion, resolution, proposal, or issue just presented. If so, the presenter will then speak to these. The chair will ask everyone to listen and to strike off their own questions as they hear their questions answered. The resolution or proposal may not be amended at this time.
(d) Discussion/Amendments: The chair opens the floor to discussion and/or amendments, sets or confirms a time limit, and monitors the meeting for possible solutions and/or agreement. Where it is not obvious that a majority of members present either agree or do not agree with a proposed amendment, the chair will poll the meeting for clarification.
(e) Testing for Agreement: If a decision is to be made and if there appears to be general agreement with a motion or motion as amended, or there is no further discussion, the chair will ask the recorder to read back the motion or item proposed and test for agreement by asking if anyone is strongly opposed to the motion. Agreement should not be interpreted to mean unanimity, only that all members can accept the particular motion.
(f) Noting Objections: If any member has a strong objection to the motion, they may signify verbally and/or by raising their red voting card when the test for agreement is made. In doing so, the person objecting should be prepared to state the reason for the objection including the basic GPM value that is at issue.
(g) For Informal Settings: In smaller meetings, where there is objection to the proposed agreement;
(i) One at a time, the chair will have the meeting briefly hear from each member who objected to
(ii) For each objection, the chair shall ask for discussion or amendments to address the objecting members’ concerns. If there is agreement on any amendments, those amendments will be added to the motion currently under consideration.
(iii) When all objections have been heard, the chair shall re-test for agreement.
(h) If agreement cannot be reached, the chair will poll the meeting to determine if:
(i) the motion should be tabled (and therefore be off the agenda for the rest of this meeting),
(ii) the motion should be returned to its sponsors for more work (where an improved version may be reintroduced at the meeting if there is time or reintroduced at a subsequent meeting),
(iii) the meeting shall proceed to a deciding vote on the motion.
(I) Voting Cards: If a deciding vote on a motion is to occur, a vote by show of hands (at smaller meetings) or voting cards (at Conventions, Annual General Meetings, or special meetings called of the general membership), will be conducted. The various categories of votes (see also Section (2) Definitions, Voting Cards) will be counted separately and recorded in the minutes. A motion passes if more than 60% of the voting members present vote in favour of the motion. Amendments to the Constitution shall be adopted if more than 75% of the votes cast are in favour.
(4) VOTING RIGHTS
(a) Only members who have been members of the Party for the previous 30 days before a meeting shall be eligible to vote or count in quorum. Any member eligible to vote may make, withdraw, or move to amend any motion. In the case of any dispute over a member’s eligibility to vote, the members at the General Meeting may decide for that meeting only.
(b) Any person who does not meet the criteria of a “member” above, cannot vote or otherwise prevent agreement from being expressed toward a motion.
(c) The chair and co-chair cannot prevent agreement and cannot vote except in the event of a tie.
(a) Every meeting will have a chair and, as needed, a co-chair.
(b) The chair is primarily responsible for:
(i) Interpreting these rules of order.
(ii) Managing the meeting in a way that is consistent with these rules of order and responsive to the members in attendance.
(c) The co-chair is primarily responsible for:
(i) Assisting the chair in managing the meeting.
(ii) Keeping the speakers’ list.
(d) The chair(s) are responsible for keeping the meeting focused on one issue at a time and may recommend to the meeting the division of items for specific discussion or decision.
(e) The chair(s) may recommend to the meeting the appointment of “helpers” to help either the chair or co-chair in maintaining the speakers list, displaying the wording of proposals before the meeting, maintaining the agenda, allotted times, priorities, etc., thus freeing up either the chair or co-chair to focus more on other aspects of conducting the meeting.
(f) Any person may request the chair to test for agreement. The chair will poll the meeting if it is not obvious that the meeting is ready for the test for agreement.
(g) The chairs may not prevent agreement or vote.
(h) If any one of the two chairs wishes to participate actively in a discussion, object to a proposed agreement, or temporarily leave the meeting, the chair or co-chair must give up facilitation to the other chair who then may select from the meeting a stand-in co-chair for the duration of the discussion at hand. Any “step asides” of facilitation will be in effect until the matter under discussion is resolved. Following this, the original chair may regain their facilitation duties.
(6) SPEAKERS’ LIST
(a) Anyone may be placed on the speakers’ list by signaling their intention to the chair, co-chair, or appointee maintaining the speakers’ list. The meeting may decide to put non-members onto the speaker’s list.
(b) The main motion’s speakers’ list may be suspended and a separate speakers’ list may start in order to moderate discussion on an amendment. When the amendment is either carried or cancelled, the amendment’s speakers’ list is also cancelled and the next person on the main motion’s speakers’ list is granted leave to speak.
(c) The chair or co-chair has the responsibility to maintain a balance of perspectives.
(d) The chair(s) may recommend to the meeting to “close the speakers’ list” and hear from only those already on the speakers’ list in order to meet allotted time commitments or to proceed quicker if it is felt agreement is at hand.
(e) The speakers’ list is cleared if the motion is agreed to, tabled, returned to its sponsors for more work, passed or rejected by a vote, or the agenda item ends.
(7) POINTS OF ORDER
(a) Any member of the meeting may signal the chair on a:
(i) Point of Clarification: if a procedure is not understood or a violation of these rules is believed to have taken place. In doing so, the section of these rules at issue must be identified at the outset. The chair may call for contrary views or rule on the point.
(ii) Point of Order: a procedural suggestion that will aid or improve the facilitation of the discussion at hand.
(iii) Point of Information (the facilitator or recorder may also request it):
(I) when there is some item of information that is necessary for the discussion; or
(II) when there is an item in discussion which must be accurately recorded in the minutes.
(iv) Point of Translation: when the meeting is being conducted in more than one language and translation is needed.
(8) CHALLENGING THE FACILITATION OR CONDUCT OF OTHERS
(a) A member of the meeting, other than the chair, may challenge the facilitation or challenge the conduct of another person in the meeting if it is felt that:
(i) the chair has not made a fair and accurate ruling;
(ii) a person is misrepresenting the rules for preventing a decision;
(iii) a person is being obstructionist; or
(iv) some other serious violation has taken place.
(b) Upon any such challenge listed in step (a), and for the duration of the challenge, the meeting closes to any further business. If it is the facilitation that is being challenged, the chair must immediately give up facilitation of the meeting to the co-chair, who in turn may ask for the appointment of a temporary co-chair .
(a) When the GPM Secretary is not present, each meeting will have at least one person designated as a recorder to record the minutes of the meeting. For large, teleconference, or upon request of the members present at a meeting, electronic recording of the meeting will take place. The meeting minutes shall include (at a minimum):
(i) The title and purpose of the meeting;
(ii) The date, time, and place the meeting is convened and adjourned;
(iii) The names of all persons in attendance.
(iv) The membership/voting status for all persons in attendance at Conventions and Annual General Meetings.
(v) The names of the chair, recorder(s), and timekeeper(s).
(vi) Agenda items or discussion topic headings, the approved wording of any motions, and the context or rationale for a particular decision.
(vii) Relevant attachments.
(b) The recorder shall ensure that completed minutes are forwarded to the party or meeting secretary for formatting, filing and distribution. The party or meeting secretary shall ensure that completed minutes are received from the recorders of each session.
(c) The recorder shall be permitted to participate actively in the meeting to the extent that their voting or membership status allows.
(a) Each meeting will have a person designated as the timekeeper to keep track of time spent on agenda items.
(b) The timekeeper can notify the chair when: allotted time is close to running out; or allotted time has run out.
(c) The timekeeper shall be permitted to participate actively in the meeting to the extent to which their voting or membership status allows.
(11) PROCEDURAL ITEMS NOT COVERED BY THESE PROCEDURES
The chair has the authority / responsibility to address procedural items that might arise that are not already covered by these Rules of Procedure.
5. The following are recognized units of the Party
(1) Individual Members
(2) General Meetings
(3) Executive Council
(4) Constituency Associations
6. Any Manitoba resident at least 14 years of age who:
(1) subscribes to the Object of the Party and the Common Values of the Manitoba Greens;
(2) abides by (accepts) the terms of this Constitution;
(3) pays the annual membership fee; and
(4) is not and does not become a member of another provincial political party may become a member of the Party.
Membership in good standing
7. In this Constitution “member” means only a member in good standing. A member is not in good standing if they has not paid the current annual membership fee or has not paid any other debt owed to the Party, either of which is due more than 30 days, and shall remain not in good standing so long as the debt remains unpaid.
8. The general meeting shall be the highest decision-making forum of the Party. Resolutions of a general meeting shall be binding upon all units of the Party including the Executive Council, its officers, and the Shadow Cabinet. A general meeting by resolution may:
(1) determine any matter permitted by this Constitution, including the Party’s internal and political policies;
(2) overrule any resolution of any unit of the Party, including that of a previous general meeting and including electoral platforms which are inconsistent with the Party’s political policies;
(3) endorse candidates for election to the Legislative Assembly of the Province of Manitoba as candidates of the Party;
(4) approve Policy and Platform documents submitted by a member in good standing or the Policy and Platform Committee;
(4) approve the budget presented by the Treasurer;
(5) elect council members;
(6) ratify, rescind or amend administrative policies and appointments made by Council;
(7) appoint an appeal committee if required to deal with membership issues;
(8) appoint standing and special committees.
Timing of General Meetings
9. The Party shall hold at least one general meeting every calendar year, ordinarily in November, to be designated the Annual Convention. General meetings shall be called: by resolution of the Executive Council; or by a petition submitted to the president at least 21 days before the proposed meeting and signed by at least 25% of the membership in good standing, or in the alternate 10% of the members in good-standing residing within the
Perimeter Highway and 10% of the members in good-standing residing outside the Perimeter Highway. The president shall send out notice of a general meeting at least 15 days before the general meeting and shall include a draft agenda. Anyone may attend a general meeting. All members in good standing are entitled to vote on any matter decided at a general meeting.
10. The Executive Council shall designate one general meeting every second calendar year as a Biennial Convention. All rules pertaining to general meetings shall apply to annual conventions except as expressly amended by this Constitution. Biennial conventions will deal with the election of officers, constitutional amendments, administrative directives, and policy resolutions of an emergent nature.
11. The Executive Council shall be comprised of the Leader, elected officers of the Party, and appointed members at large. It is empowered to conduct all normal business of the party, subject to review at the Biennial Convention. Its decisions shall be effective unless rescinded or amended by a general meeting. The Council by resolution may:
(1) determine any matter permitted by this Constitution, including the ratification of the Party’s electoral platforms recommended by the Policy and Platform committee;
(2) overrule any resolution of any unit of the Party which is inconsistent with the Party’s political policies, excluding any resolution of a general meeting;
(3) rescind or amend administrative policies and/or the by-laws of the Party subject to ratification at the next general meeting; and
(4) endorse candidates for election to the Legislative Assembly of the Province of Manitoba as candidates of the Party.
Selection of Executive Council
12. Except where appointment is authorized in this Constitution or the Party By-laws, the Leader and Officers of the Party are to be elected at a general meeting. The Leader and officers of the Party will be elected at a Biennial Convention for a concurrent two-year term, unless a leadership contest is demanded by the membership as provided in Article 14 of this Constitution or the resignation of the Leader and/or Officers of the Party necessitates the need for an election to be held during a general meeting.
13. The party leader shall be elected to serve as the main spokesperson for the Party on political matters. They shall not hold another office in the Green Party of Manitoba while serving as party leader.
Right to Demand Leadership Contest
14. The members shall have the right to demand a leadership contest. This is to be done by written request of 25% of the members in good standing, or in the alternate 10% of the members in good-standing residing within the Perimeter Highway and 10% of the members in good standing residing outside the Perimeter Highway. Such contests shall be declared by the Financial Officer at the earliest convenient time, with the election to occur not later than six months from the date such request is received by Council.
15. The Party shall elect the following officers to Executive Council, but any vacancies may be filled by Council appointment until the next General Meeting;
(1) a President,
(2) a Treasurer,
(3) a Secretary,
(4) a Membership Development Co-ordinator,
(5) an Election Planning Co-ordinator,
(6) a Youth Representative,
(7) a Northern Manitoba Representative,
(8) a South Western Manitoba Representative,
(9) a South Eastern Manitoba Representative,
(10) a Winnipeg Representative
- Additionally, Executive Council is enabled, at its own discretion, to appoint as many as six additional members-at-large during the period between Biennial Conventions, such additional positions ending with the term of each council. If a member-at-large position becomes vacant, the position may be filled by Council appointment until the next General Meeting.
17. The Financial Officer of the Green Party of Manitoba shall be appointed by Executive Council and shall be responsible for ensuring that all legal requirements under the Elections Act and Elections Finances Act are fulfilled.
Forming a Constituency Association
18. Five or more members residing in a provincial electoral constituency may form a constituency association. All members of the Party resident in a constituency must receive ten days’ notice of a formation meeting. Once a constituency association has been formed, all Party members residing in that constituency shall be deemed to be members, and their contact information shall be provided to the constituency association. It is the responsibility of the constituency association executive to make reasonable efforts to advise all members of meetings and any events organized by the constituency association. Constituency associations shall be formed under the rules established by Elections Manitoba and shall carry out all activities in accordance with this Constitution, The Elections Act of Manitoba, the Elections Finances Act of Manitoba, and any other applicable legislation. Constituency Associations shall use a uniform accounting system (to be provided by the Party Treasurer and Financial Officer [FO]) to ensure compliance with The Elections Finances Act requirements and consistent standards for audit purposes. Constituency Associations shall use credit union services where available for their banking needs.
Creation of a Caucus, Chairs, and Meetings, and Members
19. To create a caucus, the following must be submitted in writing to Executive Council: a caucus name, a brief outline of its goals and operations, and the names and signatures of at least three members in good standing. If these conditions are met, and Executive Council deems the caucus’ goals as consistent with the aims of the Party, the Executive Council shall approve of the caucus as soon as possible.
20. A general meeting or the Executive Council may establish committees for any purpose
consistent with the Objectives of the Party.
21. This Constitution authorizes the creation of Party Bylaws, which shall be binding on all members, including Executive Council. Bylaws may be ratified, created, amended, or rescinded by a vote of more than 60% at a general meeting. Bylaws may be created, amended or rescinded by more than a 60% vote of the executive council, but such amendments must be ratified by a vote of more than 60% of the membership at the next general meeting and Executive Council must notify the membership of bylaw changes before they take effect. In the event that an executive council amendment fails to receive ratification at the next general meeting, the bylaw will be of no force or effect following the general meeting; however this will not affect the applicability of the bylaw change in the interim between enactment through notification to the membership and failure to ratify at the following general meeting.
Amendments to Constitution
22. This Constitution may only be amended by a general meeting. Proposed Constitutional amendments must be circulated to the membership with the notice of a general meeting, by email where possible or by post where required. A Constitutional amendment shall require more than a 75% majority vote to pass.
23. In this Constitution and the Party bylaws unless otherwise required by the context, all words in either gender shall be deemed to include both the feminine and the masculine, and all singular words shall be deemed to also include the plural and vice versa.
- After each General Meeting at which this Constitution or the Bylaws are amended, Executive Council, or designate thereof, shall ensure the publication of the amended Constitution and Bylaws on the party website, and/or through other means as necessary, and at that time may:
(1) Renumber the provisions of this Constitution or the Bylaws to accommodate the changes that have been made,
(2) Correct references between provisions which are no longer accurate,
(3) Correct cross-references between provisions that are no longer accurate,
(4) Correct typographical errors,
(5) Correct spelling errors,
(6) Correct grammatical errors,
(7) Replace gender biased language with gender neutral language,
(8) Make any other obvious corrections as needed provided they do not change the meaning or substance of any provision.
Bylaws of the Green Party of Manitoba
(As adopted November 20, 2010 and amended July 24, 2011, November 25, 2012, November 16, 2013, November 15, 2014, November 26, 2017, November 30, 2019, and November 28, 2020.)
1. The membership fee shall be set at:
$10.00 annually, or $25.00 tri-annually for an individual 30 years of age or older.
Free-of-charge, issued annually for an individual between the ages of 14 and 29.
Individuals who make monthly auto-donations to the Party shall be deemed sustaining members and the first $10.00 donated every year shall be applied to a membership in the Party, unless the individual making the auto-donation declares otherwise.
2. Members in good standing shall be eligible to vote, count in quorum, make, withdraw, or move to amend motions at a general meeting or at a meeting of a unit of the Party, such as constituency association, caucus, or standing committee. All members shall be considered in good standing, for purposes of voting eligibility, as of the date of their completed membership form, or in the case of renewals, on the date on which they expressed, in writing or by email, their intention to renew, provided their membership fee is paid on or before the date of the meeting at which they wish to vote. If a member application is dated 30 days or more before a meeting, that member shall be eligible to vote.
Code of Conduct
3. When acting on behalf of the Party, attending Party meetings, or Party events, all Party members, volunteers, and staff shall:
(1) uphold municipal, provincial and federal law when acting on behalf of the Party, or attending Party events, excepting cases of non-violent civil disobedience;
(2) support the aims of the Party as expressed by the Common Values of Manitoba Greens;
(3) treat other members and the public in a respectful, responsible, and open manner;
(4) refrain from intolerant conduct that promotes sexism, racism, or other forms of discrimination;
(5) refrain from bullying, coercion, (sexual) harassment, verbal and/or psychological abuse;
(6) refrain from deliberate misrepresentation or lying;
(7) refrain from theft or abuse of position for personal gain;
(8) refrain from all physical violence, including destruction of property, either through direct participation or promotion;
(9) refrain from misusing the conflict resolution committee.
(10) while engaged in Party business, all Party members and candidates must follow Election Canada’s Shared Code of Ethical Conduct, available on the Elections Manitoba website.
Termination of Membership
4. Membership in the Party shall terminate when the member:
(1) resigns in writing to the executive council;
(2) is not in good standing for 12 consecutive months;
(3) joins another provincial political party;
(4) is expelled by executive council on recommendation;
(5) ceases to reside in Manitoba; or
(6) becomes deceased.
Resolutions to Meet Resolution Standards
5. Resolutions which are submitted to general meetings of the Party must meet the following resolution standards. A resolution may be deemed incomplete by the resolutions receiving committee and will not be presented to the meeting until it is complete. It is the responsibility of the presenter to create a complete resolution.
1. Title – The resolution must have a title which accurately and succinctly describes the resolution.
2. Format – The resolution will consist of one or more “whereas” statements and one “therefore be it resolved” statement.
3. Length – Complicated ideas which require more than one operative statement must be broken down into separate resolutions before the meeting is asked to consider them.
4. Background – The “whereas” statements will give the background and reasoning to the motion and must be factual. “Whereas” statements are part of the discussion but do not appear in the policy book after the resolution passes.
5. Operative – The “therefore be it resolved” statement is the operative part of the resolution and will be recorded as the policy if the resolution passes.
6. Clarity – The operative statement must be understandable by those with minimal knowledge of the subject and must stand alone when separated from the “whereas” statements.
7. Content – The resolution must answer what, where, when, and how as appropriate.
8. Who – The resolution may only give direction to the GPM.
9. Redundancy – The resolution must include information on the change being requested. Is this new policy or does it add to or replace current policy? Which policy? Redundant resolutions will be rejected.
10. Budget – Resolutions which ask the party to spend money must be worded in a way which allows the executive council to balance the budget and Party priorities.
5.1. Resolutions Receiving Committee
The executive council may appoint a resolution receiving committee before every general meeting. The committee will ensure that all resolutions meet the standard. The committee concerns itself with the format and standard of a resolution and may not debate the issue of the resolution. The committee will declare a motion incomplete if it fails to meet the standards. Incomplete resolutions will not be considered by the general meeting until they are completed. The presenter may edit and resubmit a resolution until the general meeting adjourns. Once the resolution is complete the general meeting will decide if the issue is of interest and worth debating.
The opinion of the resolutions receiving committee on the completeness of a motion is final. If a presenter feels that the resolution is unfairly labeled as incomplete, they may request the general meeting to dismiss and repopulate the resolutions receiving committee and reassess the completeness of the resolution. The agreement of 50% of members present is required to dismiss the resolutions receiving committee.
6. A leadership contest shall be held every second year, beginning in 2006. The contest shall be declared by the Financial Officer of the party not later than 30 days before the biennial convention, with the election to take place at the biennial convention, unless required earlier by the resignation of the leader or by the will of the membership.
6.1. Minimum One Year Membership for Leadership Contestants
Unless waived by the executive council, a leadership contestant must have been a member of the GPM for at least one year before seeking the leadership of the Party.
6.2. Requirements for the Election of Leader and Council Members
1. The executive council will set the date for any election of leader or council member and will set dates for the opening and closing of nominations.
2. Any leadership contest will be announced to Elections Manitoba 30 days before the date of the election and subsequently announced to the members.
3. Leadership contestants must declare to a GPM officer their intentions and, by the close of nominations, complete an application. This application is to comprise: a completed applications form; the names and phone numbers of five nominators (who must be in good standing as members of the GPM); a 250-word bio; and, a high-quality digital photo of the contestant.
4. The Party (executive council or designate) will evaluate the registration package and will notify prospective candidates, at their primary e-mail address provided, whether or not the Party accepts their nomination as a candidate.
5. Following the close of council nominations, the Party will send an election package to Party members informing them of the field of executive council candidates and of the election procedure.
6. Due to privacy concerns, executive council candidates will not have, and are not to have, direct access to Party membership lists to promote their campaigns. The Party may also provide additional means of communication that shall be determined.
7. Leadership contestants must abide by Elections Manitoba rules and reporting requirements.
8. No Party member or contestant shall make defamatory statements about any contestant in any public or private media forum.
9. Any member may be a nominator or show support for any contestant.
10. The election will be conducted by secret ballot at a Party convention unless the will of the floor of an annual general meeting determines otherwise.
6.3 Completed Application Form Required
Prospective candidates for provincial elections must submit an application form for executive council approval by the specified deadline before being eligible to formally register with Elections Manitoba.
6.4 Member Must Be in Good Standing
Unless waived by the executive council, provincial election contestants must be a member in good standing before the close of nominations, have no outstanding debt to the Party, and have not initiated legal action against the Party of officers of the Party.
Resignation of Leader
7. Upon the resignation of a leader, a leadership contest shall be called at the earliest convenient time, or if possible, at the next scheduled general meeting or biennial convention. Executive council shall appoint an interim leader.
8. The leader shall appoint a deputy leader. The deputy leader shall be on all council email/mail/phone lists, may attend all council meetings as a non-voting member, and shall assist and work with the leader.
Election and Duties of Officers Other Than Leader
9. At the biennial convention, beginning in 2008, the Party shall elect the following officers who shall be responsible for the duties assigned below.
The president shall be responsible for the internal administration of the Party. They shall issue general meeting and council meeting notices and draft agendas, assist Party committees to perform their tasks and carry out any tasks or functions assigned by the Party or the executive council.
The treasurer shall be responsible for the financial affairs, records, and accounts of the Party and regularly present financial information to council. They shall also present both a written financial statement and annual budget to the GPM annual convention.
The secretary shall be responsible for all written and other records of the Party, including the maintaining of the Party’s minutes, resolutions, and internal Party and Manitoba Legislative Assembly election results, but excepting those records required by law to be kept by the treasurer or Financial Officer. It will be the responsibility of the secretary to update and reprint the constitution in a timely fashion to incorporate constitutional amendments adopted by the membership. It will also be the responsibility of the secretary to compile all administrative directives adopted at a general meeting and add them to standing document entitled “Green Party of Manitoba Administrative Directives”, noting the date of adoption by the membership.
Membership Development Co-ordinator
The membership co-ordinator shall be responsible for maintaining the Party’s membership registry and database of supporters. They shall co-ordinate the work of the party’s membership development committee and guide the committee in developing and implementing: a) membership recruitment and retention programs; and b) work with the communications committee on various in-reach strategies to communicate effectively with the Party membership.
Election Planning Co-ordinator
The election planning co-ordinator shall be responsible for guiding the Party in developing and maintaining constituency associations, organizing election training schools, assisting with candidate recruitment and nomination, and other election readiness activities. In election years, the election planning co-ordinator will function as the Party’s central campaign chair.
The regional representative shall be responsible for advocating for residents in the region they represent on all governance decisions made by the Executive Council. They shall be responsible for implementing initiatives to organize and mobilize members in their regions and encourage these members to be active within the party. Regional representatives shall also be responsible for assisting the Elections Planning Co-ordinator in their responsibilities of 1) developing and maintaining constituency associations, and 2) candidate recruitment and nomination. Regional representatives are required to reside in the region which they represent for a minimum of one year of their two-year election term. That the boundaries of the four regions be defined as they are by the 2018 boundaries on electionsmanitoba.ca.
The youth representative shall be responsible for advocating for youth on all governance decisions made by the Executive Council. They shall be responsible for organizing initiatives to organize and mobilize youth. They shall also engage the youth membership (members under 30) in activities within the party and encourage youth members to be active on committees within the party. The youth representative shall be less than 30 years of age at the time of their election to council.
Members at large must attend at least 50% of executive council meetings and perform duties as assigned to them by executive council.
Leader, President and Financial Officer Not to Be Related
10. The Leader, President and Financial Officer shall not be closely related by blood or marriage.
Executive Council Deputies
There may be a designated deputy for each elected officer. Deputies shall receive all executive council communications and may attend all executive council meetings, but will not be counted for quorum and may not vote, except when attending on behalf of an absent elected officer, in which case the deputy shall for that meeting exercise the responsibilities of that position. If an elected officer resigns or is absent from their position for more than three months without prior arrangement with executive council, their deputy shall be appointed in their place. Only if an elected officer resigns and their deputy is unable or unwilling to assume that position, shall the position be deemed vacant. Vacancies on executive council of elected officers may be filled by appointment until the next general meeting. Where there is a contest for any elected officer, the person receiving the second-highest number of votes shall be designated deputy for that position. Where a position is uncontested/filled by acclamation, the elected officer or another member of the Party may propose a deputy for their position, subject to executive council approval. Members-at-large may serve as deputies for other elected officers but do not themselves need to have designated deputies.
Executive Council Procedures
12. The executive council shall meet at least 6 times a year and shall hold a meeting at the request of any officer of the Party. Any member may attend and participate in an executive council meeting. The executive council may invite non-members to attend and participate in any of its meetings. Every individual member of the executive council may vote only once on any matter decided at an Executive Council meeting regardless of how many positions on council they hold. The executive council may make decisions by email or telecommunication provided that there is active agreement of all officers and the decision is formally affirmed in the minutes of the next executive council meeting.
13. The leader and all officers of executive council must attend meetings on a regular basis, or if unable to attend to request their Deputies to attend and/or submit a written report, or to participate by email or teleconference in annual (biennial) conventions. Officers who fail to attend at least 50% of executive council meetings, or to send regrets and/or a written report in lieu of attendance, will be removed from executive council.
Constituency Association Nominations
14. Constituency associations shall have the main responsibility for nominating a candidate for endorsement by the Party for election to the Legislative Assembly of Manitoba in their respective constituency; nominations are subject to the approval of executive council, and if possible, a general meeting. Executive council or a general meeting can nominate a candidate where there is no active constituency association but shall consult all Party members in that constituency if there are more than five members in that constituency.
Memberships Sold by the Constituency Associations
15. Constituency associations are encouraged to recruit new members for the Party. The standard membership application form shall be used and submitted along with membership fee to the Party membership chair. Members recruited by a constituency association are deemed to be members of the Party in good standing as of the date on which they fill out a membership application and submit payment to the constituency association. It is the responsibility of the constituency association executive to transmit all membership applications and membership fees in a timely way to the membership chair.
Fundraising by Constituency Associations
16. Constituency associations are encouraged to fundraise. Donors should be requested to make cheques payable to the Green Party of Manitoba, noting on the memo line that it is for the _________ Constituency Association. The Party will issue the tax receipt for the donation and remit a portion of the donation to the constituency association according to the provisions below:
1. Constituency associations shall retain all proceeds from fundraising activities and all donations under $10 (those not requiring an official receipt).
2. All donations $10 and over shall be remitted to the Party, which will issue official receipts. The Party shall retain 35% and return 65% to the constituency association. Any cheques made payable to the constituency association must be deposited in the constituency account and a tax receipt cannot be issued for these donations.
Support from Council to Constituencies
17. The executive council shall provide reasonable administrative support to the constituency associations.
18. A caucus shall be a self-organizing body of the Party created by its members for the purpose of meeting, researching, organizing events and actions, and communicating to the membership and to the public regarding a public policy issue or area of their choosing. A caucus shall be self-governed yet accountable to executive council and membership. A caucus shall operate in a manner consistent with the Green Party of Manitoba’s constitution and with its values and principles.
Operation of Caucuses
19. Caucuses shall network with council, committees, and the shadow cabinet to advance its purposes through:
(1) creating literature to distribute, provided the literature is approved by the caucus membership and further ratified by the executive council;
(2) passing policy resolutions for submission to the policy and platform committee;
(3) creating press releases that will still be subject to the Party’s current press release policy;
(4) organizing fundraisers or other events. All funds raised by the caucus will go into the Party’s general revenue and all activities are subject to the provisions of the Elections Finance Act as well as any other applicable federal, provincial, municipal, or international laws.
Once a caucus has been active for a year, its chair may ask that executive council spend up to 50% of funds that caucus has raised in order to promote an issue /event, etc., of that caucus’s choosing. A member may be a member of no more than three caucuses at once. To join or resign from a caucus, a member in good standing must submit their will in writing to executive council or to the caucus facilitator.
Caucus Must Have a Facilitator
20. Each caucus shall assign/elect a facilitator at the beginning of its first meeting, according to its wishes. The facilitator’s responsibilities are:
(1) to report to executive council after each caucus meeting;
(2) to set the date of the next caucus meeting; and
(3) to ensure that there are at least three members in good standing on the caucus list at all times and that none of these members belong to more than three caucuses.
Quorum of Caucus
21. A caucus meeting will be official only if half plus one of its members are in attendance. Members of the party may join a caucus at the beginning of its meeting and count towards the total members of that caucus.
Attendance of, and Membership in Caucuses
22. All members of the Party in good standing may attend all caucus meetings but will only have a vote within the caucuses of which they are members.
Disbandment of a Caucus
23. A caucus may be disbanded by vote of executive council if it is acting contrary to the benefit of the Party or if it has released literature, spoken to the media, or planned events without the Executive Council’s approval. Executive council will be required to report to all members of the Party if it disbands a caucus.
24. The following standing committees shall be established:
Policy and Platform Committee
The policy and platform committee shall be responsible for developing comprehensive policies consistent with Party values and principles, and for developing an electoral platform derived from those policies. The committee shall maintain an up-to-date policy book containing passed and draft policies, two copies of which shall be kept in the Party office. Any member or recognized unit of the party may submit a policy resolution or suggestion to the committee, which shall be responsible for collating such submissions and placing them in a standard format. The committee may undertake to research and develop policies in any area where required. The committee may consult with organizations or individuals outside the Party as required to ensure that policies are well-researched and based on good evidence. The committee shall maintain regular communications with the executive council and regional advisory committee on policy issues, and with constituency associations, the media committee, and the elections planning chair on platform development. The committee shall present a policy report and a separate draft platform report to the annual convention for approval. Executive council and the policy and platform committee should be empowered to develop an election platform as an ongoing process, based on Party values and principles, policies already passed, and input from other units of the Party on specific issues. The leader, deputy leader and elections planning co-ordinator shall be ex officio members of the policy and platform committee.
The fundraising committee shall develop and implement strategies for revenue generation within the guidelines of the Elections Finances Act. The treasurer and FO shall be ex officio members of the fundraising committee and shall ensure compliance with the Elections Finances Act.
The communications committee shall be responsible for co-ordinating internal and external communications of the Party, including email, website, newsletters, press releases, media events, and printed materials. The membership development co-ordinator shall be an ex officio member of this committee. The committee shall develop and implement:
(1) media strategies to support Party objectives;
(2) training programs and materials for local candidates and volunteers;
(3) a media monitoring system;
(4) central distribution of press releases and media advisories for the shadow cabinet; and
(5) an official house style-guide to maintain a consistent image in all party communications.
Responsibilities of Standing Committees
25. All standing committees shall appoint a recorder to maintain an up-to-date contact list and ensure that regular reports are submitted to the secretary of the executive council. At minimum a summary report is to be made after each meeting, and a progress report at least twice a year. Standing committees are otherwise free to organize themselves as they see fit, including forming sub-committees, communicating by email, teleconferencing, and other alternate means as well as holding meetings. All members of the Party are eligible for membership in any standing committee.
26. The Party leader may elect nominate, remove, and replace members to a shadow cabinet to be spokespersons on political issues within their portfolios. The nominations, removals and replacements are subject to approval by executive council. Shadow cabinet members are considered ex officio members of the policy and platform committee and shall receive all reports and minutes and be advised of all meetings.
Conflict Resolution Committee
27. The conflict resolution committee shall be established at the biennial convention and shall consist of three members, none of whom shall be members of executive council. The conflict resolution committee is a non-standing committee that will meet to review breaches of the code of conduct or any other provision of the Party constitution or by-laws and facilitate conflict resolution.
Initiation of a Code of Conduct Review
28. The conflict resolution committee does not initiate reviews on its own accord; a request must be made by a member(s) or executive council.
When a complaint is made:
(1) one member of the committee will be selected to follow up with the complainant and respondent; and
(2) executive council will be informed that a complaint has been received, the date, and the names of the individuals involved. Only disputes which involve and/or affect the functioning of the Party will be considered. The conflict resolution committee will not become involved in personal disputes or disagreements between members. After investigating a complaint, the conflict resolution committee shall attempt to find a resolution satisfactory to the complainant(s) and respondent(s) through conciliation, mediation, or other measures. Executive council shall be advised if a complaint is settled. If a satisfactory resolution cannot be found the conflict resolution committee may recommend disciplinary measures, including a reprimand, suspension, or revocation of membership(s). The disciplinary measures must be forwarded to executive council in a written report.
Review of Membership
29. A review of membership is a serious procedure and is intended to safeguard the Party against purposeful disruption. It is initiated on the request of executive council or by the complaint(s) of a member(s) of the Party to the conflict resolution committee. All parties to a dispute shall have an opportunity to make a statement to the conflict resolution committee. If the conflict resolution committee investigates the complaint and finds no basis for a review of membership, or if a resolution is achieved through conciliation, mediation, or other measures the review of membership does not proceed.
A review may proceed if a member:
(1) breaches this constitution, particularly the code of conduct, consistently or seriously;
(2) promotes internal strife;
(3) promotes ideas and values inconsistent with the common values of the Manitoba Greens; or
(3) refuses to participate in the conflict resolution process.
Recommendation from Review of Membership
30. After completing a review the conflict resolution committee will prepare a report for executive council. The report will recommend:
1. Reprimand – in the case of a moderate breach(es) a reprimand stating that further breaches may result in a suspension or revocation of membership;
2. Suspension – in the case of a serious breach(es) a suspension of membership in the party for a fixed period time, whereby the suspended member may re-apply for membership after the period of suspension is over;
3. Revocation – in the case of the most serious breach(es) revocation of membership, whereby a revoked member may not re-apply for membership.
Council to Accept or Reject Conflict Resolution Committee Recommendations
31. Once the executive council has received recommendations for disciplinary measures from the conflict resolution committee, they must either be accepted or rejected by a majority vote of the full executive council; telephone or e-mail votes from any executive council members not present at the meeting must be solicited. If executive council rejects the recommendation(s) forwarded by the conflict resolution committee it must provide a written reason for doing so and provide an alternative recommendation to the conflict resolution committee.
Representatives to Elections Manitoba
32. The leader and executive council shall appoint representatives to Elections Manitoba on the Elections Act and Elections Finances Act. Any member of the Party is eligible for these appointments.
33. All financial accounts of the Party shall be maintained at a Manitoba credit union or caisse populaire, except where it may be required to maintain a special account(s) for the purposes of online financial transactions.
Personal Financial Gain
34. Anyone acting on behalf of the Green Party of Manitoba shall not benefit financially from his or her position as a member or officer of the Party. Members and officers of the Party are entitled to be reimbursed for expenses incurred on behalf of the Party, and/or compensation for income foregone for Party activities, provided:
(1) such expenses are supported by receipts, invoices, or other documentation;
(2) have been either: a) pre-approved by executive council or other designated authority, such as a standing committee, caucus, or constituency association; or b) deemed reasonable and necessary for the member or officer to carry out his or her duties on behalf of the Party.
Conflict of Interest
35. If any individual has a financial or personal interest in a company or organization with which the Party has business dealings, they shall disclose that interest and shall excuse him/herself from voting on any business decisions relating to that company or organization. If the individual is asked to absent him/herself during a discussion relating to his or her business or personal interest, their absence shall not affect quorum.
36. Two or more members of the same immediate family (spouses, common-law partners, parent and child, siblings) shall not have signing authority on Party legal or financial matters.
37. All personal information provided by and concerning members, donors and supporters of the Party is the property of the Party. Such information shall not be released to any person outside of the Party unless required by law. Breaches of privacy may be subject to internal party discipline as well as civil and criminal penalties.
Use of Personal Information
38. Regarding the use of membership lists and other personal information compiled by the Green Party of Manitoba from members, donors, and supporters:
(1) confidentiality agreements shall be signed by executive council members, members of the conflict resolution committee, and any volunteers who have access to membership information or other personal data;
(2) due diligence shall be used to protect private information from unauthorized use;
Provisions specific to executive council
(3) members of executive council shall have access to such information only as required for their duties and shall not distribute or disclose it to others without express permission from the individuals involved. Such duties include:
(a) appropriate uses of personal data include sending emails, newsletters, notices of meetings, and other official party information;
(b) sending contact information for members within a constituency to a duly constituted constituency association;
(c) assisting party caucuses in communicating with interested members;
(d) and such other uses as may be from time to time approved by executive council and/or a general meeting;
Provisions specific to individual members
(4) Individual members shall not have access to complete lists and shall receive partial lists only as required for legitimate party business.
Categories of confidentiality
39. Records maintained by the Green Party of Manitoba fall into three categories of confidentiality.
The highest degree of confidentiality shall be maintained for personal information, including contact information of members and donors. Such information shall not be made public except as required by the Elections Finance Act (Manitoba), and shall be used only for legitimate party purposes as detailed above. Documents relating to personnel or disciplinary matters shall be retained as part of the permanent records of the Party but shall not be disclosed except with the permission of the individuals involved, or if required by law. Where such matters are referenced in minutes, the details shall be separated from the body of the minutes and only a reference shall be included, without names or identifying details. The detailed report shall not be included with minutes distributed to members on request.
Internal party documents
Minutes of executive council and committee meetings, minutes of general meetings, financial reports, and other internal records shall be available for consultation by members except as noted above, but will not be made available to the general public except by resolution of a general meeting or if required by law. Discussion papers, draft policy papers, draft platform documents, and similar works not representing official Party policy until formally adopted as specified in this constitution should not ordinarily be widely distributed but may be provided for information and discussion to any member of the Party and to members of the general public who may wish to participate in policy and platform discussions.
Policy and platform documents, statements of values and principles, the party constitution, and administrative policies are freely available to anyone who requests them, and may be published in the form of newsletters, websites, blogs, or other media.